The Folder
Set up a folder for each college you are applying to. Put all paperwork related to your application in the folder, including:
- All correspondence between you and the college (including printouts of e-mail messages and notes from phone conversations with admission officers)
- A copy of your entire application, even if you sent it electronically
- Other documents, such as completed financial aid forms, transcript requests, and letters of recommendation
The Application Calendar
Fill in a calendar with application deadlines and test dates. Use different colors for different colleges. Put the calendar where you will see it every day, whether that means taping it up in your locker, attaching it to your bathroom mirror, or putting it on your phone. Here's what to put on the calendar:
- Deadlines for all parts of your college applications, such as recommendation letters, and transcripts
- Your own personal deadlines, such as starting your essay
- Test dates, including registration deadlines
- Any scholarship application deadlines
The Application Chart
Many students find it helpful to display all the tasks needed to complete an application in a chart or spreadsheet. Make a separate chart for each college. Here are just some of the tasks that could appear on such a chart:
| XYZ College | |||
| Action to Take | Tasks | Deadline | Completed |
| Write draft of personal essay. | Outline topics, review with Mom, and write draft on chosen topic. | Aug 1 | Aug 1 |
| Revise essay. | Review draft with English teacher. Revise accordingly. Repeat. | Sept 15 | Sept 10 |
| Finalize essay. | Ask parent to proof essay. Make corrections and proof again. | Oct 15 | Oct 1 |
| Arrange for recommendation letters. | Supply forms, due dates, and stamped envelopes addressed to the admissions department. | One month before due date | Jan 3 |
| Send school report and transcript to college. | Submit to counselor the school report and transcript request forms supplied by high school and college. | One month before due date | Jan 3 |
| Thank recommenders. | Send note of thanks to each recommender. | Jan 10 | Jan 5 |
| Send FAFSA results to colleges. | Enter college ID code in the college list section of the FAFSA. Submit FAFSA. | One week after FAFSA opens (Jan 1) | Jan 7 |
| Complete and review application. | Check that all fields are filled in, all parts are complete, and all written responses are error-free. | Three weeks before due date | Jan 12 |
| Submit application. | Check that credit card information is accurate and confirm receipt online. | Two weeks before due date | Jan 15 |
| Confirm application arrived. | E-mail or call admissions office to confirm receipt. | Two weeks after app. is sent | Feb 1 |
Tips for Application Success
Create a Command Center. Decide where you will keep your folders, calendar, charts, etc. Just make sure it isn't the bottom of your backpack or under your laundry.
Use your system consistently. Spend quality time in your command center every week. Review where you are in the application process with each college and assign yourself upcoming high priority tasks.
Find out your high school's process and timeline for sending transcripts and recommendations. You don't want to miss deadlines just because you "didn't know" how requests should be submitted and when they are due.